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Configuring a "Participant to Club" registration form

The registration form and settings covered in this article will be used to create a registration form that will be used by all participants registering directly to your Club for a season.

Follow the steps below to configure the "Participant to Club" registration form.

"Participant to Club" registration form

  • Select the Registration option within a Season.
  • Select the "Set up Form" button for the "Participant to Club" option on the resulting page (to edit an existing form you will select the "Manage" button).
  • Complete the form using the screenshots and table below:



#
Section
Description
1
Registration period
Set a start and end date/time that the registration form will be available to the public. If a participant accesses the registration form's URL outside of this time frame, they will not be able to register.
2
Registration fees - BV Licence
Information about the Basketball Victoria Licence fee will display in the form indicating that participants registering using the form will be subject to the licence.

More information about the licence can be found here.
3
Base registration fees
Set base fees for registrants. A Player, Coach and Team Manager can all be charged separate fees.

The set fee should be $0 (if the registration will be free) or greater than $1.
4
Advanced registration fees
Advanced fees can be set for Players, only (i.e. not Coaches or Team Managers). A specific amount (and description that will appear to the participant) can be set for an age range and gender. A date to calculate the age of the participant to see if they qualify for an advanced fee must be set, as well, when using advanced fees.

For more information, see the article: Configuring advanced fees for registering players.
5
Custom Fields
Create custom questions to ask your participants.
6
Products
Select products to add to participant registration forms.
7
Overview information
Information added here will be displayed on the overview page of the registration form.
8
Terms and conditions
Select the toggle to enable your organisation's Terms and Conditions on the registration form.
To change the terms and conditions, head to My Organisation > Overview > Details tab, under Terms and Conditions as described in this article.
9
Registration form visibility
This setting allows the registration form to either be visible or hidden on the association's main public landing page.
Changing this setting to "Hidden" won’t affect or remove the option for a participant to use the form–it will, however, ensure that the public cannot view the registration link on the PlayHQ.com website.
  • Click save in the upper right-hand corner.

On completion of the form, the settings will display in a preview tile, as well as a unique registration link for the form that is generate the first time that the form is set up. This link can be shared with participants who would like to register directly to the Club for the season.  

These settings can be updated by coming back to the Registration tab and selecting the "Manage" button.

Other registration forms are also available. See articles: configuring a "Team to Season" form and configuring a "Participant to Team" form for more information.

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  1. Matt S

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